So the email comes into the server, the rule is applied there, then the email is sent to your devices. Setting rules on your desktop computer is not going to be a good way to go about doing it.Ī better way is to have the rule applied on the server. So unless you're going to have your desktop always on and always receiving email and always patiently waiting for your desktop to process an email, sync back to the server before you check your email on your other devices. Now the email comes into your server and then it goes to your laptop and your phone and the rule is never applied because the desktop isn't awake to apply it. It's simply asleep or you've turned it off. What's worse is say your desktop is offline. But it will take some time and it's very glitchy. What will happen eventually is your desktop will sync with the email server and apply that rule across all of your devices. If you look on your phone you also won't see it applied. But if you look on your laptop you don't see that rule applied.

Perhaps that email has been moved to the trash or a folder, or somewhere else. On your desktop the rule has been applied. Now if your desktop Mac is the one with the rule it's going to apply that rule on the desktop. From there it goes to all of your devices. So what happens is the email comes from the internet and goes to your server. Now we've got multiple computers and other devices like phones, tablets, etc. It would work great.īut that's not how things work now. Label it, move it to a folder, do something. That rule would do something to that email. Then email would have gone to your desktop computer and then you could have set a rule there in the Mail app. Now in the old days we may have had just one desktop computer. From there it's going to go to your computers. Then it's going to go to your email server. We'll represent it with this red dot here. So your email originates, of course, from the internet. The correct way to do it is on the Server. But you shouldn't and I'm going to explain why. Now you can do this in the mail app on your Mac. It's put into a folder, it's thrown into the trash, it's forwarded to somebody. This means that as the email comes in it is automatically processed. So occasionally I get email from people that want to setup rules for their email. Join us an get exclusive content at /patreon. MacMost is brought to you thanks to a community of supporters. Today I'm going to show you the right way to setup email rules.

Video Transcript: Hi, this is Gary with. Check out Why You Should Use iCloud Email Rules And Not Mail Rules On Your Mac at YouTube for closed captioning and more options.

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